Know the correct terms for virtual meetings to keep your virtual meetings and workshops current with the changing times. It’s important to understand these virtual meeting terms before planning and hosting your next virtual meeting or workshop.
Are you keeping up with the ever changing virtual event workspace?
How up-to-date is your virtual vocabulary?
If you host or attend virtual events, understanding the meaning of specific terms will improve the value-add that you and participants experience from virtual meetings and workshops.
Types of Virtual Events
Virtual events are online gatherings (formal or non-formal) in a virtual environment. Virtual events are used to deliver an entirely online experience for participants that are not physically together. Learn the terms for the various types of virtual meetings, such as hybrid meetings, so that you know what meeting type will best suit your participants.
- Virtual Meetings: Virtual meetings are meetings hosted online. They are hosted on online meeting platforms like Zoom and Meet or in a custom virtual world.
- Video Conference: Video conferences are much like in-person conferences, except they are online. They are built around a live agenda with sessions, breakout, and keynotes.
- Teleconferencing: An online meeting that uses telecom services like phone services and instant messaging. Teleconferencing allows participants to discuss a project, share documents, and ask/answer questions in real-time.
- Webinar: A transmission of a presentation (audio only or audio-visual), either live or pre-recorded. Webinars can access multiple viewers/listeners at the same time. Webinars usually have a level of audience interaction using Q/A, chat, and polling.
- Webcast: Like a webinar, a webcast is also a transmission of a presentation. However, no level of audience engagement is allowed.
- Hybrid Meeting/Event: Hybrid event is a combination of both a physical and virtual gathering. It is a physical gathering of people with a virtual event running for people that are not present.
- Virtual Trade Show: Virtual trade shows replicate a physical trade show. Participants can watch live/on-demand presentations from different vendors and contact them through web chats.
Virtual Meeting Glossary Terms
When it comes to planning and hosting virtual meetings and events, knowing these virtual meeting glossary terms is key in your event’s success.
Virtual Event Technical Terms
- Bandwidth: It is a measurement of how much data is delivered for an internet connection over time. Bandwidth is measured in bits and bytes or megabits per second (Mbps). The higher your bandwidth, the better your video and audio quality.
- Green Screen: A green screen is a background used to create virtual sets. With a green screen, you can replace your background with any virtual backdrop of your choice.
- Green Screen Studio: Green screen studios are filming locations with engineers that specialized in adding graphics into your videos. These studios can help you stimulate virtual background during your virtual event.
- Cloud Recording: Cloud recording lets you record and store a large volume of data without physical restraint. Cloud storage is expandable, and your data is well-protected.
- Live Streams: Live meetings/events are real-time meetings or events that can’t be replayed after the event is over.
- On-Demand: On-demand sessions are recorded and can be accessed/replayed by a listener.
Virtual Audience Terms
During your virtual event or workshop, there are various ways to interact with your audience to increase engagement and improve participant experience. Try one of these audience engagement techniques at your next virtual event.
- Breakout Rooms: Breakout rooms are smaller shared rooms that a group of attendees can meet separately.
- Q/A: Q/A (Question and Answer) lets your audience leave questions for the presenters. The audience can use the chat for Q/A. However, it can also be a separate tool.
- Polling: Polling gathers information through real-time input from the participants in a virtual event. Often, the audience’s opinions are recorded through a series of multiple questions.
- Polling Module: A polling module displays the information gathered from polling.
- Chats: Chats are used to send messages in real-time to participants or organizers during virtual events. The audience can use chats for Q/A or to start a dialogue and engage.
Know the correct terms for virtual meetings to keep your virtual meetings and workshops current with the changing times. It’s important to understand these virtual meeting terms before planning and hosting your next virtual meeting or workshop.
Do you need help with designing or hosting your next virtual event? Reach out to us to learn more about our Meeting Design & Facilitation services.
Lisa
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