by Lisa | Jan 18, 2022 | Business, Leadership
New year, new goals! But before you head to the whiteboard to outline your anticipated wins and plan ahead with the team, take a moment to consider the context they’re being made in. During these past two years, stress, burnout, market changes, and the need to adjust to endless change have been common themes for workers, leaders, and program managers alike. When setting goals for 2022, be mindful of this context so that you can walk the line between aspirational and achievable – and take your organization to the next level while staying true to your mission.
You’re an expert in your field, something that has brought plenty of opportunities your way in terms of connections, leads, and market intel. When setting your 2022 organizational goals, start with the low-hanging fruit – the things right in front of you – and go from there. Just because it’s easy doesn’t mean it’s worthless. In fact, it probably only seems easy because you and your team have put in all the groundwork needed to make it this far.
You and your team are in this for a reason. You’re committed to your organizational mission. Put pen to paper and jot down the mission-relevant things that first come to mind, and that you’re most excited by. What victories have meant the most to you and your team? What opportunities collectively excite you? When you’re prioritizing the things that matter most to your shared mission, you’ll be that much more likely to succeed.
Burning ambition is an admirable trait. But it’s critical that you back up those big-picture dreams with a concrete, achievable path for getting there. Goals are things that you can identify, measure, and achieve as a team or organization – not through luck alone. Define exactly what success looks like, when it needs to be achieved by, and what resources, personnel, or expertise you’ll need to get there – then follow your game plan to a T.
We all love the dopamine buzz we get when we complete a task. Position your organization for success by creating goals that can be divided up into a series of smaller, incremental tasks. And think beyond the standard work metrics to include things like professional development, training, time off, team bonding, and new tech. For example, a goal to not work past 5:00pm each night is one that your whole organization will want to keep – and on the plus side, it’ll encourage your team to use their time wisely during the day.
You’re part of a team, so loop in that team on your goal-setting. Invite your team or organization as a whole to identify the things they want – or don’t want – to see in 2022, and to put forward their own individual and group goals so you can see where you’re aligned. You can gather this information during a team meeting or asynchronously through file upload or chat services, or put together surveys and quizzes to see where people stand. Getting everyone on the same page and highlighting shared goals and plans will reduce friction and encourage organizational buy-in.
Before you get your team or organization together to discuss your 2022 goals, talk to See In Colors. Our graphic recording and sketchnote services provide a powerful visual aid that ensures everyone’s voice is being heard – and that your whole team has a comprehensive snapshot of your 2022 goal-setting discussion.
Here’s to a high-impact 2022!
by Lisa | Dec 23, 2021 | Business, Leadership, Productivity
December is a time of low productivity for most companies, so it makes sense that business owners want to hit the ground running in January. If your employees are struggling to shake off those post-holiday blues, here’s what to do.
- Set and Lean into New Year’s Resolutions
Goal setting is a great way to motivate people and keep them on task, especially if those goals are team-based. When you reconvene in the New Year, set aside time to define group and individual goals for the year – and see what employees need from you to ensure they’re achievable. This might mean providing tech training sessions, offering group outings, or empowering your team to make critical decisions.
- Check in With Team Members About Career Goals
New Year’s resolutions are often career-based, which means that your team might be thinking about the next steps in their career. Keep them focused on climbing the ladder at your organization (and not another one!) by meeting with them one-on-one to learn about their career goals, discuss organizational mobility, and creating a plan for progressing their career.
- Celebrate the Past Year’s Achievements.
That final pre-holiday December Friday is typically a day of frantic emailing and list-checking – with little time to reflect on the achievements or milestones of the year that’s just passed. Once you’re back in the office, carve out some time to go over the many individual and team successes from the past year, and celebrate alongside your team. Highlighting the positive impact of their work will help them start the new year on the right foot.
- Gamify Your First Week Back.
If your team is struggling to get back into the flow of work, gamify the experience. Identify desired outcomes and valuable markers of productivity, then create a way to highlight and celebrate them when team members meet them. Use a framework like a sport or a gameshow to encourage people to bring their best to the table – but just make sure that your game design is designed to uplift, not punish.
- Model that New Year’s Enthusiasm.
As an organizational leader, you’re a steward for your company’s culture. If you want your team to feel energized and upbeat after the holiday break, make sure you model the behavior you want to see. Greet everyone, ask about their time away, and encourage them to make the New Year their best one yet. If you’re feeling positive, they will be as well.
- Loop in Remote Team Workers.
Remote and hybrid workers in particular can struggle to feel that back-to-work motivation. You can make sure these team members are included in your “welcome back” efforts by pinging them on chat programs, having them collaborate on goal-setting tasks, throwing a virtual party, and making sure they’re included in all 2022 planning and updates. Workers who feel included and appreciated are far more likely to put in the effort.
If you’re incorporating virtual or remote solutions into your back-to-work efforts, talk to See in Colors. Our collaborative graphic recording and sketchnote services can help transform your annual meeting or town hall into a high-impact presentation that inspires staff to dig deep in 2022. For more information, get in touch today.
by Lisa | Dec 17, 2021 | Business, Facilitation, Leadership, Tech Hosting
While we’re all experts at virtual meetings after these past two years, hybrid meetings pose a unique challenge. It’s all too easy for remote participants to feel overlooked or that their ability to chime in and share their ideas is limited.
But with McKinsey estimating that 90% of organizations have adopted or will adopt hybrid working approaches post-pandemic, getting those hybrid meetings right matters.
Here are 7 common mistakes that can derail a hybrid meeting.
- Poor audio quality
Many organizations focus on the visual aspects of their meeting, to the detriment of audio. When most of the audience is in the room together, the ability to hear each other can be taken for granted. Now is the time to equip your meeting room with high-quality microphones to ensure that remote participants can easily hear everyone talking. Passing around a hand-held microphone is another option to improve audio access for remote participants.
- Poorly thought out visuals.
Presentations that rely on visuals can pose a barrier to access for remote participants. If your team is presenting a slideshow, video or other visual-heavy media, keep and hold attention by ensuring that remote viewers can see all text and graphics, as well as presenters and other participants. Rather than using a “share screen” option, set up a quality webcam that offers a clear, full view of the presentation space so that the people who are attending remotely feel as though they’re actually in the room. Having someone in the room sketch out the meeting notes can also boost engagement and improve comprehension and engagement.
- No moderator or facilitator.
Meetings don’t run themselves. A meeting without a clear facilitator results in uneven floor time and fewer opportunities for participants – and especially remote participants – to ask questions or share the floor. They can also run over their allotted time, which can be a frustration for those working from home. Appoint a facilitator who can oversee the meeting and make sure that remote participants are given time to and opportunity to speak up.
- Long meetings…or meetings that could be an email.
Most employees aren’t fans of meetings in the first place, and the longer the meeting, the more challenging it is to keep people engaged and present. This is particularly true of virtual participants. When outlining your hybrid meeting, give it a hard stop, and ensure that virtual participants are only required to attend for the parts of the meeting that are relevant to them. This will help keep your meeting on track while ensuring that your employees get the most out of the meeting time.
- Minimal channels for engagement.
In a hybrid environment it’s natural to focus on who’s in the room, which is bad news for remote participants. Remote employees can easily end up being silent participants if they’re not actively called upon, or if their only option for speaking up is through their microphones – which are usually muted anyway. Schedule time for Q&As, and include options such as live chats, polls, speed networking, and breakout rooms so that remote employees can be equal participants.
- Not having an intermediary for remote participants.
Rather than having remote participants address the room directly, provide a designated intermediary who can take questions or comments, then address the room. This goes both ways – these intermediaries can also help provide feedback from remote participants to presenters without the need for remote participants to spend the meeting publicly asking for people to speak up or repeat things.
- Not testing your tech.
Failure to do a dry run ahead of time is a courting disaster. Always do a quick run-through of your meeting to check that your set-up works for both remote and in-person participants, and that any tech, media, or software you’ll be using during the presentation works as it should. If you can, host digital aspects of your presentation locally rather than in the cloud to minimize the risk of delays and glitches. And always have a back-up plan – and back-up tech – just in case.
Ready to deliver a perfect hybrid meeting environment? We offer graphic recording, meeting consulting or meeting producer services to help elevate your meeting. Talk to us today to learn which of our services is right for you!
by Lisa | Aug 12, 2021 | Business, Leadership, Productivity, Visual Thinking
Are you looking to improve the employee experience by designing the perfect hybrid workspace? Consider a human-centered design thinking approach when creating the perfect hybrid workspace and you can start by examining these three areas.
Following the effects of the pandemic, many organizations have had to make a change from the traditional workspace design to adopting a more flexible hybrid design. A hybrid workspace design gives employees flexibility over where they work so that they can effectively work from home and at the office at different periods.
Designing a suitable workspace poses quite a challenge as employees who had been required to work from home for months at a stretch might find coming back to the office an unwanted change.
As a business owner or an HR professional, applying design thinking to the way you design your hybrid workspace post-pandemic can make the difference between retaining quality employees and losing them.
Through human-centered design thinking methods, you can empathize with your employees to create the most favorable and efficient work environment for them.
Some of the things you should consider when creating a hybrid workplace are:
Employee Safety and Wellbeing
While designing your hybrid workspace, one primary thing you have to factor in is the safety of your employees. While employees are at work, you should provide tools and systems that guarantee their safety and compliance with safety measures.
Employee Schedule
To achieve success with the hybrid model, employee roles and responsibilities should be considered during the design process. Some roles require more in-person work than others, and as such, an employee schedule should be designed to accommodate all roles.
Team Meeting and Connectedness
A significant challenge running a hybrid program may pose is the possible disconnect between employees. Good employee relationships have been shown to improve the quality of work in organizations. To foster this, your hybrid workspace should accommodate and encourage communication and connectedness irrespective of the work location.
Are you looking to improve employee experience by designing the perfect hybrid workspace? You can find solutions for your hybrid workplace with our Design Thinking Workshop. You can register here.
by Lisa | Aug 9, 2021 | Business, Design Thinking, Leadership, Productivity
Design thinking is a human-centered approach to solving problems. Years of research shows that you can improve your employee experience by incorporating design thinking into your business processes. Are you ready to improve the employee experience at your company and record exponential growth?
If you are leader, some of the challenges you might face are recruiting and retaining the best employees for your organization, and ensuring employee satisfaction. This has significantly worsened following the effect of the Covid pandemic as more employees are left feeling demotivated and unsatisfied with their work.
Years of research shows that you can improve your employee experience by incorporating design thinking into your business processes if you face these challenges.
Design thinking is a human-centered approach to solving problems.
It typically starts by observing with empathy, understanding challenges, and creating processes that are tested to achieve optimal results.
Through design thinking, your focus shifts from just getting processes done to understanding and empathizing with your employees at their different stages and creating favorable outcomes.
A simple place to start would be by asking the question, “What would success in this area look like for this employee?” Then, factoring in their level of expertise, current challenges, interests, strengths, and weaknesses, you can design a model that aims to help them achieve what they would perceive as success.
Design thinking encourages employee improvement while also leaving room for feedback that should be acted upon.
By incorporating design thinking, your employees are more likely to be efficient at their roles, derive job satisfaction, and stay with your company longer.
How Does Design Thinking Help Your Organization?
According to an article by SHRM, “employee experience” and the position is gaining more attention in HR. Employee experience managers oversee the processes that support employee engagement, well-being and development within an organization, with the ultimate aim of improving productivity, satisfaction and retention.
Are you ready to improve the employee experience at your organization? Learn how to apply a human centered approach with our “Design Thinking” workshops, just click here.
